Exhibitors are welcome at the Fall Student Government Summit.

It is one of the largest gatherings in the nation of Student Government officers, members, and advisors representing colleges and universities of all types and sizes. About six exhibitors usually participate.

Throughout the entire weekend conference, your exhibitor table will be visible and accessible. The set-up of the space allows for students and administrators to constantly interact with you throughout the conference. They must walk by your table/booth to get to workshops and speakers. Exhibitors are not in a separate exhibit hall away from the conference action.

Exhibitor Fees

Exhibitor fee: $269 for ASGA members: $695 for non-members

Exhibitor Benefits
  1. Fall Student Government Summit registration for two representatives (meals not included).
  2. One 6-ft table, covered and skirted; two chairs (electrical access is available at no charge; bring your own power cords). Bring your own banner stand if you need to hang a sign (no signs may be affixed to walls).
  3. Free wireless internet at conference location.
  4. Full-page, full-color flier in conference folder. Please provide 200 copies of your flier (8 ½ x 11”, three-hole-punched, full-color, two-sided) to arrive no later than September 13, 2024. Send to ASGA, 410 NW 16th Avenue, Suite 4, Gainesville, FL 32601-4203.
  5. Listing with logo in conference schedule/binder (name, title, address, phone, fax, e-mail, web site). Please provide a high resolution version of your logo (EPS, TIF or PNG at 1080p) to conferences@asgaonline.com no later than September 13, 2024.
  6. Listing with logo in the conference “slide show” that plays before the official program starts on Saturday morning.
  7. Post-conference access to registrant information (names, titles, addresses, e-mail, phone, fax). The list will be provided within one week after the conclusion of the conference.
  8. Conference discount on sleeping rooms at the official conference hotel.

Exhibitor Schedule

Critical Times
See the Fall Student Government Summit Schedule, which shows each day-by-day timeline with breaks.

  1. Registration on Saturday morning (8 a.m. to 9:00 a.m.)
  2. Breaks between workshops throughout conference
  3. Lunch break on Saturday
    4. Continental Breakfast (8:00 a.m. on Saturday; 9:00 a.m. on Sunday)

Setup Time/Tear-Down Time

  1. Setup is between 7:00 a.m. and 7:30 a.m. on Saturday morning
  2. Tear-down is between 12:30 p.m. to 1:30 p.m. on Sunday afternoon

Exhibitor Shipping

Shipping of Your Materials
You may ship materials to the Embassy Suites Orlando Lake Buena Vista Resort for arrival up to two days before the conference. Arrival on Thursday, November 14 and Friday, November 15, 2024 are acceptable.

Here is the shipping address for the conference host:
Embassy Suites Orlando Lake Buena Vista Resort
8100 Lake Street
Orlando, FL 32836

Here is the contact for the conference host:
Amber Norton
Convention Services Manager
Phone: 407-597-5104
E-mail: Amber.Norton@Hilton.com

Drop-off of materials at the conference host
You may drop-off materials at the conference host.

Return shipping of your materials from the conference host
The conference host can arrange for your materials to be shipped after the conference concludes (please bring your own boxes and shipping materials, as well as pre-printed shipping labels for FedX or UPS). All boxes must be picked up within two days after the conference concludes on November 17, 2024.

We also recommend informing the conference host of your shipment and expected delivery times:

Questions about exhibiting? Please write conferences@asgaonline.com or call toll-free 1-877-275-2742 (1-877 ASK ASGA).